ROLE

Executive Assistant to Agent Development & Platform Product

LOCATION

San Francisco, CA (hybrid, 4 days per week)

COMPENSATION

$150K – $180K base + OT + equity

PERKS

• Flexible (unlimited) PTO
• Medical, dental, and vision coverage for employees and dependents
• Life insurance and disability benefits
• 401(k) plan with company match
• Parental leave
• Fertility and family-building benefits
• Daily lunch, snacks, and coffee
• Discretionary benefit stipend

WHAT WE'RE LOOKING FOR

We are seeking an Executive Assistant to support three leaders across the Agent Development and Platform Product organizations at a fast-growing, in-person AI company. This is a dynamic, fast-paced role supporting senior leaders who move quickly, partner closely with customers, and operate with high standards of execution.

The ideal candidate is an organized, adaptable professional who thrives in environments where calendars shift constantly, cross-functional coordination is the norm, and proactive ownership matters. You will serve as a comprehensive partner to the company’s Head of Platform Product, while providing consistent scheduling, travel, and expense support to the Co-Heads of Agent Engineering whose teams interface heavily with customers and travel frequently.

This role is a meaningful contributor to the company’s growing administrative function. You'll join a small but expanding admin team where craftsmanship, sound judgment, and the ability to anticipate needs across multiple leaders are deeply valued.

WHAT YOU'LL DO

• Provide comprehensive executive support to the company’s Platform Product Lead, including complex calendar management, travel, briefing materials, meeting prep, and follow-ups
• Manage calendars, travel coordination, and expenses for the Co-Heads of Agent Engineering who travel often and interface frequently with customers
• Proactively anticipate scheduling conflicts across all three leaders and ensure alignment on daily and weekly priorities
• Coordinate domestic and occasional international travel, including flights, accommodations, agendas, and logistics
• Partner with leaders and their teams to ensure meetings are effective—sending preparation materials, tracking action items, and following up as needed
• Draft internal correspondence on behalf of the Head of Platform Product, serving as a credible representative of the organization
• Liaise with internal teams across product, engineering, and operations to coordinate cross-functional meetings and build strong working relationships
• Support light interview scheduling and team coordination for a fast-growing Agent Engineering team of 40+ people, with team members in the U.S., Singapore, and London
• Plan and execute team events, including offsites, hackathons, and team travel as needed
• Prepare agendas, briefing documents, and follow-ups to keep meetings outcome-oriented
• Maintain a high level of confidentiality and discretion with sensitive information, technical roadmaps, and communications

WHAT YOU BRING

• 5+ years of Executive Assistant or similar strategic support experience
• Demonstrated ability to support multiple senior leaders simultaneously, adapting to varying communication styles and working preferences
• Experience supporting technical, product, or engineering leadership functions
• Familiarity with AI, software development, or developer-facing product environments
• Experience coordinating across international team members and multiple time zones
• Demonstrated ability to support a former founder or operator-style leader
• Strong ability to build relationships and partner effectively with cross-functional teams
• Excellent time-management skills, with the ability to quickly shift tasks and priorities while staying organized and proactive
• High degree of discretion, integrity, and sound judgment
• Advanced proficiency with Google Suite & Slack
• Willingness and ability to work on-site in San Francisco 4 days per week